How to Print Rsvp Envelopes

Hi, I’m Josh and I’m going to show you how to print response envelopes also known as RSVP envelopes. Now even though this is a small envelope, most people’s home printers are fully capable of printing envelopes this size. There are a few steps that I’m going to cover and sometimes people gloss over these steps and they get into trouble. But if you just follow along in this video tutorial and check out the accompanying blog article, I think you’re going to pass with flying colors and you’ll be printing response envelopes at home in no time. Step 1: Load the response envelope into your printer Check your printer’s manual for exactly how you should load the envelope because different printers might have different paper trays that are more suitable for envelope printing. Once you load the envelope into the printer there’s a plastic guide that you’re just going to kind of slide along to meet the edge of the envelope. Step 2: Create template for your envelope address Now all of LCI’s response envelopes are one standard size. They’re 3 5/8 inches high by 5 1/8 inches wide. These are the dimensions you’re going to enter after you create a new document in Word. For the PC and Mac instructions, see the blog article. It’s spelled right out. After you’ve sized your Word template to the exact dimensions of the response envelope, you can type in the address where the responses will be mailed back. And this is the time where you can get creative in choosing a preferred font, maybe even changing the font color, centering the text and most people like to vertically align the text somewhere in the middle or perhaps just a little bit below the middle. When your address looks good on your screen, you can proceed to Step 3: Access printer driver, enter width, height, and alignment. This is a very important step and it’s often overlooked. When you turn on your printer, it assumes that you’re going to be loading an 8 1/2 by 11 sheet of copy paper in it when, in fact, you’re going to be printing on this much smaller envelope. So simply sending your address to print will not print correctly. Two reasons: One, this is a much smaller envelope. Also, we’re not printing portrait mode, we’re not printing left to right; we’re actually printing landscape mode. So we’re going to be printing bottom to top like this. So two things you need to do: set a custom size in your printer driver and again, the PC and Mac instructions are detailed in the accompanying blog article. But what you’ll be setting is a width of 3.63 and a height of 5.13. You’ll also be changing the orientation from portrait printing to landscape printing. Step 4: Print test envelope then print entire run Once you’ve made the appropriate changes inside your print driver, you can go ahead and test print a single envelope. Click ok to save the changes. Click ok again to print. And the reason we want to print one single envelope and the reason I asked you to load one envelope in step one is because you’ve got to see the results of the test print and just make sure that your text is where you want it to be positioned on the envelope and you’re happy with the print quality. If you are, we suggest loading ten envelopes at a time and printing. Once your printer has finished printing ten envelopes, it will pause and you can load ten more. Now if you have any questions about the printing process for printing response envelopes, well, we’re here to answer your questions and we’re here to help. So leave a comment or get in touch with us so we can help you.