Microsoft Word for Preparing Government Publications - Auto - Corrections - Video 5 of 5

Department of Defense and other government agencies required documents to be prepared with stringent formatting requirements often times document authors don't have the tools to format documents in accordance with these requirements the subject matter experts typically prepare documents in Microsoft Word and submit them to Publications Department for final formatting sometimes a formatting process is outsourced which is expensive and time-consuming icTect presents a solution in Microsoft Word that can save time and reduce cost icTect has added a tab called intelligent content in Microsoft Word the formatting tools are available here to begin formatting are simply go up and select format: a drop down box appears are simply go up and select format: a drop down box appears in accordance with AFI 33-360 icTect can customize this toolbar for your organization so the document is formatted according to your formatting requirements when I select according to your formatting requirements when I select the first thing we do is apply XML tags to the document these are important in compliance with publication rules in this case AFI 33-360 once the tags are applied the document is then formatted in accordance with requirements a check is then performed on the document for any issues against publication rules these rules may include things such as proper numbering proper titles etc the tool identifies issues and make suggested corrections that the user can review as you can see we now have a nicely formatted document in accordance with Air Force 33-360 when we designed this tool we thought why give analysts additional tools for additional features to learn so instead to make corrections one analyst has to do simply go to the review tab that already exist within Microsoft Word now to find the first error in this document I simply select next in the review layout this brings me to the first error and as you can see attachment 3 doesn't have a title now it didn't suggest a correction simply because it cannot guess with that content should have been I will make the correction here for demonstration purposes I will put demo title to accept my change I simply it or accept inside Microsoft Word that immediately except when I changed in brings me to the next error now in this case we see table 2 was mislabeled the software's gonna had and fought for us by comparing table to each other you scroll up you see it's table one up here and down here it is logically insert a table 2 and crossed out table A8.1 as that does not conform to any Air Force standards remember these are Air Force standards this can be applied to anyone's standards my first except will insert table 2 in the proper format which is bold with the period my second except when I hit the accept button the second time table A8.1 will be removed permanently from the document and I'll move on to our next correction as you can see our next correction some has simply miskeyed or mistyped 4.1 so we handled duplicate entry of 3942 and has automatically made the suggestion of 41 which I will accept it inserts it now except again to remove the error I've been move on to attachment 3 now if you remember in our table content at the beginning in a front matter the document it did not have a correct title so this is where I will need to do a little bit are remembering and I did enter demo title so I will do that again in this case and I will simply except that change I immediately get pop-up box that tells me there are no more errors within the document I select OK now I can run this check as many times as I want to simply like a spell check it is easier than spell check to run as you can see the document is very easily formatted and checked for all requirements this easy to use tool can be provided to authors in the field icTect offers this from GSA Schedule 70 in this case I'll send it straight to IE the output can be wherever is specified but for demonstration purposes it will be in Internet Explorer there you can see and verify you are getting clean XML that is in compliance with your standards DTD and schema