Create New Groups

Groups can be really useful in the Chart of Accounts if you want to see the total for a type of account such as communication costs then we can set that up and we will have a total for a group and a breakdown of where that total is coming from. So let’s show you how this example works, now I am going to do this for an expense but you can do this for any type of account it can be for your banks or for your sales but we will set one up for your communication costs. So for the same way that you add accounts we go over to the pencil icon at the top of the screen and fire up the Accounts Manager. The Accounts Manager is a resizable window, so we can make it bigger by dragging the corner of the screen. We need to now go and find the area where we are creating this group. So we open up Equity Group, Profit and Loss Group and we open up the Expense Group. So we can now drag and drop accounts into this group. So now let’s now select the account Internet and drag and drop it into the Communication Costs Group. (Kav clicks on Internet and drags and drops the account) and let’s also move the Telephone Account in the same way. So you can move your accounts around by dragging and dropping them and what I have done is dragged and dropped these two accounts into my new Communications Costs Group. So if I click Done now you can go ahead and look at the Expense Group and you can see that within there is the Communications Costs Group. (I can make this view bigger by adjusting the line divider between the column headers at the top of the screen). Inside the Communication Costs Group we can see the Telephone and Internet Accounts and we get a total for these expenses. It is a good way of getting a total of Communication Costs and breakdown of where that total comes from. So to add groups we fire up the accounts manager and we have to add a new account or group using the add group or add account option.